Process Guide for Employer Cost for Earnings Exceeding the Governor’s Salary
SURS Process
I. Invoices for the Governor’s Salary Rule will be sent to the employers via certified mail.
a. Send your payment and the enclosed invoice detail to:
State Universities Retirement System
P.O. Box 92424
Chicago, IL 60675-2424
b. Do not include your payment with your payroll.
c. Interest will be charged starting on the 91st day from the calculation date on the invoice if the balance has not been paid in full.
d. Vacation payout and/or compensable sick pay will be included in the earnings total as we have no way to exclude. If the earnings total includes vacation and/or compensable sick, you will need to send a recalculation form and supporting documents so we can recalculate with those payouts excluded.
II. If you are disputing the amount of the invoice:
a. Go to the Employer Website to retrieve the Request for Recalculation form. It can be found on the login page.
b. The Request for Recalculation form and supporting documentation MUST be filed within 30 calendar days after the date of issuance of the invoice. If the due date falls on a weekend or federal holiday, then the due date is the next SURS business day.
i. Mail to:
State Universities Retirement System
1901 Fox Drive
Champaign, IL 61820
ii. Email to: GovSalCal@surs.org
c. You should not submit payment for the portion(s) of the bill that is in dispute until the review is complete and a final determination has been made.
III. SURS will review the request.
a. If the request is approved AND:
i. No further action required:
1. A recalculated invoice will be sent via certified mail.
2. Interest will be charged starting on the 91st day of the recalculated date on the recalculated invoice if the balance has not been paid in full.
ii. Pending further action (i.e. a payroll adjustment is required):
1. A letter with our decision (approved) will be sent via certified mail.
2. You will have 45 calendar days from the date of issuance of the decision letter to submit the adjustment on your next payroll file submission.
a. Once the adjustments are received, SURS will recalculate the invoice and send it out via certified mail.
i. Interest will be charged starting on the 91st day from the recalculated date on the recalculated invoice.
b. If you fail to submit the adjustment within 45 calendar days, the original invoice will become final.
b. If the request is denied:
i. A letter with our decision (denied) will be sent via certified mail.
1. Interest will be charged starting on the 91st day from the calculated date on the original invoice if the balance has not been paid in full.
ii. You will have 35 calendar days from the date of issuance of the decision letter to appeal to the Senior Claims Manager.
IV. Senior claims manager will review the appeal:
a. If the appeal is approved:
i. Either a recalculated invoice or letter requesting further action will be sent via certified mail.
1. Interest will be charged starting on the 91st day from the recalculated date of the recalculated invoice.
b. If the appeal is denied:
i. A letter with our decision (denied) will be sent via certified mail.
1. Interest will be charged starting on the 91st day from the calculated date on the original invoice if the balance has not been paid in full.
ii. You will have 35 calendar days from the date of issuance of the decision letter by the senior claims manager to appeal to SURS Executive Committee.
V. SURS Executive Committee will review the appeal and you will be informed of the decision.
If you have questions related to your invoice or a member listed on your invoice, please email SURS accounting at GovSalCal@surs.org.