ID: RFP-40-24-05

The State Universities Retirement System (SURS) is soliciting proposals for an upgrade to the Audio Video system in our Main Conference room at 1901 Fox Drive, Champaign, Illinois. This space is being renovated between March and August 2024. The upgraded AV solution must be installed as one of the final steps of the renovation. This request includes designing the system, identifying and buying the components, installing the system, programming and setting up user interfaces, testing, documenting, and training of the system.

Document NameDatePages
Main Conference Room AV UpgradeMarch 1, 202433
Question and Answer DocumentMarch 29, 20247


Quiet Period BeginsMarch 1, 2024
RFP IssuedMarch 1, 2024
First Scheduled Walkthrough*March 15, 2024, 1:00 p.m. CT
Second Scheduled Walkthrough*March 18, 2024, 1:00 p.m. CT
Responder Questions DueMarch 22, 2024, 4:30 p.m. CT
Responses to QuestionsApril 3, 2024, 4:30 p.m. CT
RFP Responses Due on or BeforeApril 12, 2024, 4:30 p.m. CT
Evaluations and InterviewsApril 15 – 19, 2024
Selection CommitteeApril 26, 2024

*If neither of these dates are available, vendors may request a date for a walkthrough with 48-hour notice on or before the March 22nd questions deadline.